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Use the Send to dropdown to select a group of invitees by status or an individual. You can modify the message. Use the button to send yourself a sample to check before sending out to everyone. You will only be able to choose people who you have entered an email address for in step 3. For help on using emails including how to set placeholders for a mail merge click here.
Enter your invitation message below. After submitting this form, you will be able to select which friends to send it to.
Message
Please note that facebook limits the number of requests you can send to 20 per day. facebook requests are currently free to send on agreeAdate and do not reduce your free monthly agreeAdate invitation balance. If you need to send more invitations, you can send email invitations. You can also enter email addresses against your facebook friends in the table to send them an email invitation as well as the facebook one.
Enter your confirmation message below. After submitting this form, you will be able to select which of the friends you have invited to send it to.
Message
Please note that facebook limits the number of requests you can send to 20 per day. facebook requests are currently free to send on agreeAdate and do not reduce your free monthly agreeAdate invitation balance. If you need to send more invitations, you can send email invitations. You can also enter email addresses against your facebook friends in the table to send them an email invitation as well as the facebook one.
| About your event |
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| Event type |
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Quickly find when all participants are free and choose the best time from the availability grid. Full timezone support allowing people to see the options in their own local time. Use your own conference call provider or one of our low-cost alternatives.
- Choose some date and time options and send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- Add any additional poll questions for people to answer when they reply
- People see the times converted to their own time zone and fill in a quick form to let you know when they are free.
- You see a grid showing the status of each person on each of the proposed slots and then choose the best one
- You then simply push a button to let everyone know the time for the call, dial-in number and the access code. You can also set up reminder emails and links are provided to add the agreed time into the calendars.
Send out invitations for a meeting with various date and time options and choose the one that's most convenient for everyone.
- Choose some date and time options and send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- Add any additional poll questions for people to answer when they reply
- You see a grid showing the status of each person on each of the proposed slots and then choose the best one
- You then simply push a button to let everyone know the time for the meeting, the venue and any other details
Invite people to choose an available slot online. Slots may be for training courses, IT upgrades, staff interviews or anything. You specify how may people can share the same slot and then just let agreeAdate do the rest.
- Add the dates and times that are to be made available and then send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- People see a list of the slots that are not full and choose which one is best for them
- Add any additional poll questions for people to answer when they reply
- You then end up with a list of people who are allocated to each slot
- You then confirm each slot separately
- Ideal for filling training courses, planning one-on-one sessions with staff, etc.
Busy social life? Find a gap in everyone's busy social calendars and make it happen!
- Add the dates and times you are free and then send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- Add any additional poll questions for people to answer when they reply, such as what to eat, where to meet, etc
- People respond with the dates they are free
- You then get a picture of who is free on each date and pick the best one
- You then confirm the chosen date and that's it - and without spending hours on the phone!
Are you a team captain? agreeAdate will make your life so much easier. Plan all of your fixtures in one go and get players to let you know when they can play. Choose teams from the availability grid.
- Add all the fixture dates and details in one step
- send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- People respond with the fixtures they can play
- You then get a picture of who is available for each fixture and make your team selectiosn for each one
- You then confirm each fixture when you have a team and everyone can see when they are playing online
Flexible mode allowing people to be allocated to one or more dates once their
availability is known.
- Add the dates and times you want to find availability for and then send out email invitations through agreeAdate, your own email system or publish a special link in your blog, website, etc.
- Add any additional poll questions for people to answer when they reply
- People respond with the dates they are free
- You then get a picture of who is free on each date and then allocate people to dates that they are free
- You then confirm all of the dates or confirm them independently
- Great for planning rotas, sharing work or general planning around availability
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| Event title |
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| Venue |
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| Dial-in number |
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| Access/PIN code |
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| Slot settings |
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Each date will be limited to
Each person may select up to
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| Duration |
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Now select your time zone. agreeAdate lets you enter in your local time zone, taking daylight saving hours (e.g. British Summer Time) into account automatically. This avoids any confusion for international event arrangements as people will see the corresponding dates and times in their own time zone.
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| Your time zone |
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agreeAdate can send reminders to people in advance of their confirmed dates.
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| Reminder 1 |
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before confirmed dates |
| Reminder 2 |
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before confirmed dates |
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Invitees will click on a link in their email to view the event page where they can respond to invitations, acknowledge confirmed dates and view any additional information you enter here. You can define the information they see on this page below.
You can check how this will look by sending yourself a sample email or using the link provided in step 3. For help on embedding links in this information, click here.
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Additional text for event information / reply web page
e.g. conference call number and PIN, link to venue website, google maps, etc
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About you
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 Your details are required so that invitations can be personalised and also so you can be notified when replies to invitations are received. This section is not required once you have set up your first event. You can also register here. If you have created an event before, please log in using the button on the right before creating your new event. You can log back in with your email address and password to view or update your events.
Note: Your details and those of your invitees will not be used for anything other than sending invitations and status updates.
Please choose a password at least 5 characters long so that you can log back in to view your event details later. Confirm your chosen password in the second box.
Registration for agreeAdate is FREE. With your FREE membership you can send as many invitations as you like free-of-charge. You can upgrade your account at any time to increase the size of your address book, add your own logo to the reply page or add other enhanced features.
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| First name |
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| Last name |
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| Your email |
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Note: We will never pass on your details to third parties. Your details are only required for the communication between us, you and your invitees. Our reputation depends on this and we are committed to the prevention of spam. |
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| Choose a password |
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| Confirm password |
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Import invitees / address book
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You can import from a variety of sources including Outlook and Excel. The contacts can be imported into your list of invitees, address book for use later, or both. This makes it easy to enter large invitation lists. Instructions will appear on the right when you select an import option.
Select import type:
Import into:
Select file to import:
 Import File
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Importing from Outlook
- Select File...Import and Export from the menu in Outlook
- Select Export to a file and click Next
- Select Comma Separated Values (Windows) and click Next
- Click on Contacts and then click Next
- Type in a filename such as c:\contacts.csv and then click on Next to export the contacts
- Using the browse button on the left of this page, select the file you just
created and click on the Import button
- You will then be told how many contacts were added and how many were updated.
Importing from Excel
- Create a blank Excel worksheet without any column headings. All of the information is optional but you need to make sure the correct columns are used for each field.
- Column A - First Name
- Column B - Last Name
- Column C - Email address
- Column D - Telephone number
- Column E - Address book categories (e.g. business,board)
- Select File...Save As from the menu
- Select CSV (MS-DOS) under Save as type and then click Save
- Using the browse button on the left of this page, select the file you just
created and click on the Import button
- You will then be told how many contacts were added and how many were updated.
Importing from a CSV (comma-separated) text file
- Create a text file using an editor such as Notepad, Excel, etc. Ensure the fields are in the following order on each row, with each field separated by a comma (,) and don't include a row of headings:
- Column 1 - First Name
- Column 2 - Last Name
- Column 3 - Email address
- Column 4 - Telephone number
- Column 5 - Address book categories (e.g. business;board)
You can leave any of the fields blank.
e.g. Joe,Bloggs,joe.bloggs@email.com,01234567,business;board
- Save your file
- Using the browse button on the left of this page, select the file you just
created and click on the Import button
- You will then be told how many contacts were added and how many were updated.
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agreeAdate lets you choose whether to list your invitees and send emails to them from within the system, or to use your own email software to send an invitation with a special link. The advantage of adding the details for each invitee is that agreeAdate knows who they are when they click on their unique link in their invitation email and allows you to send personalised reminder emails, etc. If you don't need this ability and just want to include a single link in an email, blog or web page then use the link provided above. You can mix the two methods if you like, specifying some of the invitees but then distributing the general link for any others that may be interested in attending.
To add invitees into the table above, just type into the empty boxes at the bottom. You can return to this step at any time to add more people.
Emails are only sent once you have pushed the button below the table. You'll then be able to enter the invitation message and choose some options before the emails go out.
You can organise your address book contacts into groups. Just enter the group names against each contact when you've ticked the box to add someone to the address book. If entering multiple groups for a contact, use commas to separate them. e.g. Board members,Steering group,Tennis. The size of the address book is determined by your membership level.
By placing people into groups you can quickly pick them all in a single step from the list of groups for your next event, saving even more time.
Hint: To speed up entry, press the Tab key after entering each field. This will then move you into the blank row after entering each contact.
To enter dates, just tick on the dates in the calendar and then select the time against the entry in the list. If you want to add more than one time for the same date, click on the +TIME button. You can add additional questions for the reply form in the polls section below.
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Hint: Suggesting different times on each date? Save time by setting the times for one date and these will then be copied as you pick each extra date from the calendar.
International calls - Need to find suitable times for an international conference call across time zones? Use the handy Time Zone Planner.
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Polls
You can include up to five questions with your invitation, with multiple answer options for each. Your invitees will see these additional options when they reply and you can review the responses in step 4.
Confirm the event
Once dates have been ticked as confirmed in step 4 you can send confirmations to everyone. This will include information specific to each person with a link to the event information web page. You will be able to change the message and choose recipients when you click on the button below.
Other actions
Add more dates / options
You can add to the date selection and poll options in step 2 at any time. You can then send out invitations again. There is no credit charge for the repeated invitations as long as no dates have been removed.
Add more options in step 2
Invite more people
You can add more people at any time by going back to step 3. Just add the new invitees and send out invitations again. By default, invitations will only go to the new invitees. You can override this if necessary by selecting a different option under Send To.
Add more invitees in step 3
Chase people who have not responded
You can email everyone who has not responded yet with one easy step.
Chase people who have not responded
Send an email to invited people
You can quickly email everyone who has been invited or who are selected for a particular slot using this link.
Send emails
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Display as
Key:
 no response yet
 unavailable
 available
 confirmed
The table above shows the responses you have had from the people you have invited. You can change these manually by clicking on the icons or by filling in the forms available via the links at the top of the page. Remember to send confirmation emails to people in step 5.
This time zone planner lets you stack different time zones side by side so that you can find the best block of time to arrange a telephone or conference call. Daylight savings are calculated automatically. Remember that some regions do not adhere to these. We can accept no liability for any errors. This utility is also available at www.agreeadate.com/time_zone_planner.aspx
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Normal work time |
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Extended work time - early morning or evening |
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Out of hours time - usually times to avoid |
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Daylight savings time in operation |
Show 30 minute blocks
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